Job Announcement: Operations Associate

Operations Associate Job Description 2022

Applications will be reviewed on an ongoing basis until the position is filled.

Overview 

Conservation Voters for Idaho (CVI) protects Idaho’s environment and quality of life by informing, engaging, and empowering citizens who care about our natural heritage, thriving democracy, and healthy communities. CVI is seeking a full-time Operations Associate to join our team who is dedicated to supporting the day-to-day operations and administration of the organization.

The ideal candidate for this position has a passion for people and strong attention to detail. This position will provide administrative support to CVI’s Finance & Operations Director including office reception, coordinating organizational data, office

maintenance, processing all invoices and receipts, and other basic financial

procedures. This position will also provide administrative support to CVI’s Executive Director including scheduling, meeting follow-up and other tasks as needed. This position will support other CVI staff and programs as needed. 

Primary Duties and Responsibilities

• Provide administrative support to the Executive Director. 
• Support financial operations including processing invoices and receipts, account coding and compiling reports as needed.
• Maintain grants calendar and grant tracking documents with complete files and accurate dates for current and future grant periods and inform relevant staff of all dates pertaining to proposals and reports.
• Process incoming and outgoing mail and conduct general errands and courier services.
• Schedule meetings; manage office calendar and aid in meeting preparation. Assist Board of Directors with scheduling committee meetings and meeting packet preparation and logistical needs for meetings.
• Support staff by procuring supplies and equipment as needed. Ensure that the office supply room remains well-stocked and organized. Oversee office maintenance.
• Make travel arrangements for program staff.
• Assist Development and Program staff with event planning and support projects as needed.
• Maintain office systems such as the phone system and copier, and make improvements with the support of vendors and contractors as needed.
• Provide basic IT assistance and troubleshooting; coordinate with vendors for professional IT support as needed.
• Work with the leadership team to plan annual staff retreat, holiday party, and staff activities.
• Other duties as assigned.

Knowledge, Skills, and Abilities

Applicants should have:

• Experience supporting office management and administration.
• Passion for the organization’s mission with a desire to be an ambassador for CVI. 
• A strong commitment to racial justice, equity, and inclusion. 
• Relationship builder and people person.  
• Optimistic approach and flexibility.
• A teamwork mindset.
• Good project management skills on complex issues with a focus on details, organization, and meeting necessary deadlines. Problem solving orientation.
• Excellent interpersonal skills and able to collaborate effectively.               
• Ability to work under own initiative, as well as part of a team.
• Ability to work a flexible schedule as needed. Some occasional event work on evenings and weekends may be necessary. 
• Demonstrate cultural competency and a commitment to equity and inclusion as organizational practice and culture. 
• Working knowledge of Google Suite. 
• Experience with Microsoft Excel; ability to organize data, perform basic calculations and prepare reports with graphs and charts.

Preferred:

• Previous experience supporting bookkeeping or financial work preferred.

Compensation:

This is a full-time position based in Boise, ID. CVI offers a hybrid work schedule with both in-office and remote work options; this position will be required to work in the office routinely and for meetings, as required.

This is a FLSA non-exempt position. Salary range is $36,000-$40,000 and will be dependent upon experience. Competitive benefits include healthcare, dental and vision with CVI paying the full premium for the employee, Simple IRA with employer match, Flexible Spending Account, Health Reimbursement Account, generous time off including PTO, personal days, and holidays, and ability to work a flexible schedule.

CVI is committed to providing a fulfilling professional experience for our staff. Investing in our employees, supporting their professional growth, and creating a workplace that is committed to excellence and works to create lasting change for Idaho is the foundation of our work. All CVI employees have access to a number of trainings, workshops, and professional development opportunities relevant to their position and career goals.

This position may require some occasional event work on evenings and weekends. 

To Apply 

Send a resume, three professional references, and a cover letter that addresses your interest in the position to jobs@cvidaho.org with the subject line “Operations Associate.”

CVI is an equal opportunity employer and we are committed to building a culturally diverse staff. We strongly encourage applications from people of color.